1.Do you have a budget template, or are we supposed to work in the format we usually use so that this also enters the evaluation and potential area for development?
Yes, you should use the proposed budget template that is part of the EJA Kosovo online application system. This template is designed to ensure uniformity and ease in evaluating applications. The templates, in addition to the online system, can be found on our website, at the link: Organizational Development Grants – KCSF.
2. When you say that we must demonstrate that we have the capacity to manage the project, please provide information on how to demonstrate this – through a preliminary budget and any other form of demonstrating these capacities? If there are others, please list them.
Management capacity can be demonstrated through several elements such as a preliminary budget, supporting documents including annual financial statements and audit reports (if the applicant is legally obliged to have them), organizational structure – explanation of the internal control mechanisms, governance and financial management of the organization, history of previous projects.
3. Does this grant envisage the start of a new activity for the organization, or is it based only on projects that are currently underway?
The Organizational Development Grant does not support regular projects but focuses exclusively on organizational development. For example:
• New activities that directly contribute to the development of organizational capacities are eligible.
• Activities that support capacity building, development of internal systems, Internal policy development, or internal governance improvement.
4. Can the development of the strategy and work-plan for the period 2025-2027 be envisaged as an activity, for example under the guidance of an external consultant – the rationale for an external consultant is that he/she will see more objectively the connection of the projects with the activities of the organization and the fulfillment of its objectives?
Yes, it is acceptable to include the development of strategies and work plans as part of the organizational development activities. External consultants can be engaged.
5. In the case of drafting the organization’s internal policies, will it be possible to engage an external expert to guide the process?
Yes, this grant supports the engagement of external experts to lead processes related to the development of internal policies. Such activities are part of the eligible interventions to support the governance and internal structures of the organization.
6. Will applications from new organizations be considered, since the call mentions two points (below) that a new organization registered in 2024 does not meet?
-The organization’s annual financial statements for the last two (2) years (2022 and 2023):
-The auditor’s reports for the last two (2) years (2022 and 2023), if the applicant organization is legally obliged to possess the audit report, or if the organization has it regardless of legal obligations).
Referring to the application guidelines for the Organizational Development Grants scheme, we inform you that financial statements and audit reports are required to be submitted only by those applicants who will be included in the shortlist, after the selection notification. Furthermore, these documents, if not applicable, are not required from newly established organizations.
7. As a newly established organization (December 2024) with no projects in our portfolio yet, is it too early for us to apply for this grant?
Yes, even though you are a new organization you are eligible to apply for this call for Organizational Development Grants.
8. Regarding ineligible costs (VAT for expenses over 200 euros), does this mean that we cannot purchase equipment costing over 200 euros, or that VAT on such expenses must be covered by us?
If you are a grant beneficiary, then during the implementation of the grant, the maximum amount allowed for cash payments is 200 EUR, while all individual payments (one invoice) exceeding the amount of 200 EUR are exempt from VAT. The grantee must complete the application for VAT exemption in accordance with the relevant form and procedures that will be published on the KCSF website.
9. Since customs duties are not covered, can you confirm whether transport costs will be eligible?
According to the application guidelines, customs and import duties are ineligible costs, while transport costs for a specific activity that is justified and described in detail are eligible costs.
